Privacy & Cookie Policy - TFGI Club

Privacy & Cookie Policy

Last Updated: April 11, 2026

This Privacy and Cookie Policy governs the collection, processing, storage, use, and protection of personal data and cookies within the Fortune Getters Investors (TFGI) Club ecosystem. It applies to all members, applicants, visitors, affiliates, and users of TFGI digital platforms including websites, membership systems, communication channels, and related services. By engaging with TFGI Club, you acknowledge that you have read, understood, and agreed to the practices described herein.

TFGI Club is committed to maintaining the highest standards of confidentiality, integrity, and responsible data stewardship. We recognize that personal data is a critical component of trust, and we therefore treat all information with strict discretion, operational necessity, and governance oversight. This policy is designed not only to comply with applicable data protection principles but also to establish a transparent relationship between the club and its members.

1. Introduction and Legal Basis

The Fortune Getters Investors (TFGI) Club operates as a structured membership ecosystem built on shared vision, disciplined engagement, and collective growth. As part of its operational framework, the club collects and processes personal data necessary for identification, verification, communication, and participation in its programs and initiatives.

The legal basis for data processing within TFGI Club is grounded in legitimate organizational interest, member consent, contractual necessity, and compliance with internal governance structures. By applying for membership, participating in club activities, or interacting with our systems, users consent to the collection and use of their data as outlined in this policy.

We emphasize that data protection is not treated as a procedural requirement alone but as a foundational principle that ensures trust, safety, and continuity within the ecosystem. All operations involving personal data are guided by confidentiality, proportionality, and purpose limitation.

2. Information We Collect

TFGI Club collects a wide range of personal, professional, and technical data to support structured membership operations. This information is collected directly from users during application, onboarding, verification, and continued participation in club systems.

We collect identity-related data including full names, national identification numbers or passport numbers, date of birth, and nationality. We also collect contact information such as email addresses, telephone numbers, residential addresses, and postal addresses where applicable.

In addition, we collect educational background, academic history, professional experience, and career-related details to help align members within appropriate membership categories and initiatives. This enables structured participation in programs such as mentorship, leadership development, and collaborative projects.

We also collect next of kin information including names, relationships, phone numbers, email addresses, and residential details. This information is used strictly for emergency contact purposes and official administrative requirements.

Where required, we may collect supporting documentation such as identification copies, KRA PIN certificates, academic transcripts, professional certifications, and organizational registration documents for entity memberships.

For security and system integrity, we may also collect technical data including device identifiers, IP addresses, browser type, login timestamps, network changes, and system interaction patterns.

3. Purpose of Data Use

The data collected by TFGI Club is used strictly for legitimate operational, administrative, and governance purposes. The primary objective is to facilitate structured membership management, ensure secure participation, and enable meaningful engagement within the ecosystem.

Personal data is used to process membership applications, verify identity, assign membership categories, and facilitate onboarding through structured phases. It also enables communication between the club and its members regarding updates, initiatives, opportunities, and internal operations.

In addition, data is used to support governance processes, maintain accurate membership records, and ensure accountability within the club structure. Where necessary, data may be used in approved collaborations, partnerships, or institutional arrangements governed by internal policies and constitutional guidelines.

4. Data Confidentiality and Sharing

TFGI Club maintains strict confidentiality standards for all personal and organizational data. We do not sell, trade, or rent personal information to third parties under any circumstances. Data access is strictly limited to authorized personnel within the club who require such access for operational or governance functions.

Any data sharing that occurs is conducted under controlled conditions, limited scope, and formal authorization. Such sharing is only permitted where necessary for legitimate club operations such as verification, compliance, or approved partnerships.

All sensitive documents, including identity records, certification documents, and membership files, are handled with high confidentiality and are protected from unauthorized access.

5. Data Security Measures

TFGI Club implements comprehensive security measures to ensure the protection of personal data against unauthorized access, misuse, alteration, or loss. These measures include technical safeguards, administrative controls, and operational protocols designed to maintain system integrity.

Security mechanisms include encrypted data storage, password-protected systems, controlled administrative access, and continuous monitoring of system activity. We also implement login tracking and device verification systems to ensure that account access is legitimate and secure.

Any suspicious activity, including unusual login patterns or unauthorized access attempts, may trigger verification procedures to safeguard user accounts.

6. Cookie Policy Overview

Cookies are small data files stored on a user’s device when accessing the TFGI website. They are essential for enabling core functionality, maintaining secure sessions, and improving user experience across digital platforms.

TFGI Club uses cookies to ensure smooth navigation, secure login sessions, and consistent performance across membership systems. Cookies also assist in preserving application progress during multi-step processes such as membership onboarding.

Cookies are used to support essential website functions, including session management, authentication, and user preference retention. They also help improve system performance and ensure secure access to restricted areas of the platform.

8. Device Detection and Security

For security purposes, TFGI Club may collect device-related data such as IP address, browser information, login timestamps, and network behavior. This helps us identify unauthorized access attempts and protect member accounts.

This monitoring is strictly limited to security purposes and is not used for surveillance or unrelated behavioral tracking.

9. User Rights

Members and users have the right to access, review, update, or request correction of their personal data. Requests for deletion or account deactivation will be handled in accordance with internal policies and operational requirements.

10. Policy Updates

TFGI Club reserves the right to update or modify this Privacy and Cookie Policy at any time. Updates will be posted on the website and take effect immediately upon publication.

11. Photography, Video Recording and Media Use

TFGI Club may, during its events, programs, meetings, gatherings, and official activities, engage in photography, video recording, audio recording, and other forms of media capture. This is undertaken for legitimate organizational purposes including documentation, reporting, historical archiving, communication, and promotion of the club’s initiatives and ecosystem activities. By participating in or attending any TFGI-related event, members, guests, and affiliates acknowledge that they may be captured in such media recordings as part of the natural course of public or semi-public club activities.

The primary purpose of collecting and using event media is to support transparency, preserve institutional memory, and enhance engagement within the TFGI ecosystem. Such media may be used across official club platforms including the website, internal communication systems, approved social media channels, publications, reports, presentations, and promotional materials. The club ensures that the use of such media remains aligned with its values of professionalism, respect, and integrity.

TFGI Club does not intend to use any captured media in a manner that is defamatory, misleading, or harmful to any individual’s dignity. Care is taken to ensure that content reflects the professional and community-oriented nature of the organization. However, due to the nature of public or group events, complete exclusion of individuals from general event media may not always be possible.

Members and participants acknowledge that attendance at public or official club events constitutes implied consent for reasonable use of event media for organizational purposes. However, where practicable, the club may provide opportunities for individuals to request exclusion from specific promotional materials or sensitive media content. Such requests will be considered on a case-by-case basis in line with operational feasibility and the nature of the event.

Certain internal meetings, governance sessions, or restricted discussions may be designated as confidential, in which case photography or recording will not be permitted unless expressly authorized by the club administration. Additionally, any sensitive personal matters discussed within closed environments will remain strictly confidential and will not be recorded or published.

TFGI Club also recognizes that once media is shared on external platforms, unauthorized redistribution may occur beyond its control. While the club takes reasonable measures to manage official distribution channels, it cannot be held responsible for third-party sharing, reposting, or misuse of publicly available media outside its authorized platforms.

This section is intended to balance transparency, documentation, and community engagement with respect for individual privacy and dignity, ensuring that all media-related activities are conducted in a responsible and ethical manner consistent with the club’s governance principles.

Last Updated: April 11, 2026